How to back up Gmail emails? Are you looking for the same information on the internet and didn’t found the right or most appropriate methods yet? Welcome to this blog post because I will let you know all the reasons for losing this Gmail backup and the ways you can get them back.
So, keep your nerves focused and start reading this blog post. By the end of the day, you will have the right solution!
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Is Email Data Crucial?
Emails are critical, so it’s Backup, especially for people in business and students. The emails contain crucial information, and losing it may result in a significant loss.
You need to back up your Gmail history when hacking activities increase because they always steal your data.
Most professional and official persons keep their information in emails, and losing them may become costly.
What Could Go Wrong With Your Gmail Email’s Backup?
Email data loss or it’s entire backup lost could happen due to several reasons. Between those, below are some of the most prominent ones I am listing. Please have a look!
1. Cloud Incidents:
Although Google has an immaculate history in terms of cybersecurity and data protection, sometimes a cloud can happen that can disturb your data.
A hacker may reach your account and can exploit all of your histories. If the cloud exists for a prolonged, then access to your account becomes inaccessible.
2. Unwanted Deletion:
Sometimes the issue arises not because of a hacker or any third party’s involvement but because the user unintentionally deletes a vital message.
But Backup makes the case manageable as you can resolve it.
3. Unavailability of the Internet:
Sometimes it also happens that a person needs internet, so accessing a Gmail account is impossible.
Due to the cloud nature of Google and Gmail, such a situation also disrupts your messages, but Backup helps you.
4. Account Loss:
Account loss, however, is infrequent but possible. In such a case, you may lose your account temporarily due to your fault or because Google intentionally or unintentionally blocks you from your account.
To avoid this situation, you should create periodic backups to your account so that you consistently access your Gmail.
There are different ways of backing-up Gmail emails. People, however, do not know these ways. A simple and easy method of email backup is as follows. Here you will learn about Gmail backup utilities.
What should You do if you Lose Emails?
Stealing any information is easy for hackers. To avoid such a situation, make the login password and try to make it difficult.
Such action will reduce the chances of a hacker reaching your account because no system is entirely safe.
Way 1: Download Gmail Messages
Take a snapshot of your current account so that accessing those messages at any time becomes easy. Downloading is helpful and straightforward as you can access your stored data without internet access.
However, one should remember that security or passwords are fundamental to avoid access to such downloaded files. This process needs additional protection, but you can do it the following way.
- Open your Google account.
- Go to the data and personal theme area.
- Come down the page and click download, delete, or make a plan for your data.
- Download your messages and data
- Choose emails by category, or download them after selecting all emails.
- Decide the format of the download.
(Most people consider zip file format as accessible and ideal format, but the offline mode is also available in Gmail).
Way 2: Connect a Local Email Client To Gmail:
The second method of email backup is to link one’s Gmail account to any email program. Due to the involvement of a third party who will download your messages, this method is incredibly secure. You can add your personal Gmail account to it.
If you do not find this appealing, it is also helpful because you always have a backup plan if something happens to your primary account.
You can use a newer version to assess your understanding of this situation.
Way 3: Find Another Email Address and Forward Your Messages!
Another possible solution for email backup is to access someone’s email and share all your emails with that email.
That email will serve as a backup for you in which automatic transfer of messages is possible.
On your Google account, go to forwarding and POP, where the forward address is available. All the emails reaching your inbox will automatically forward what email address you add and select.
You may also set up automatic filters, but it will not forward full emails but a part of them to another address.
In such a setup, you can select emails from particular senders or make a criterion for those that match your need.
So only these emails will forward. Automatic filters are applicable when you want Backup for some special emails.
Way 4: Use Gmvault
Use a third-party Gmail recovery for a long-term email and automatic solution.
Gmvault is helpful for this option because it is free and allows all current messages for Backup after downloading.
The tool applies all your messages to another account in case you lose the old one.
Other options are also available under the four options: subscribe to Backupify and Archiver X. You must pay for a subscription and email backup here.
How to Back up Gmail Emails to a Hard drive?
Use email archival to back up Gmail emails to the hard drive. You can archive DOCX, PDF, MSG, and many other files to the hard drive. Follow these steps
- Install and process Archival software.
- Sign in to your account using Gmail credentials and select the Gmail option.
- The software will scan and display the complete Gmail account of the account you enter. Then check the mailbox and click next.
- Select the format you want the files to save and then download.
At last, click the archive button to back up Gmail archive emails to the hard drive.
Conclusion:
Become an efficient emailer after knowing all the above points and following the steps. You’d have known all about how to back up Gmail emails if you had come to this end of the post!
Analyze your account daily and determine if the illegal or unwanted activity is happening. Read these points if you want a concise and summarized way to learn Gmail backup.
